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Supplies
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End Tab Folders |
Top Tab Folders |
Labeling Products |
Filing Accessories |
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Custom Indexing |
Custom Indexing |
Filebacks |
Custom
Folders |
Legal Indexing |
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Desktop Kits |
Roll Dispensers |
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| Bankers Boxes® |
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Filing Solutions
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| Color code
filing can reduce filing and retrieving time by 50% and save as much
or more than 33% of the money that is now spent on your present
non-color coded files. A good color code system can work for your
files, and in most cases pays for itself in less than a year due to
the time saved in filing and retrieval without misfiles.
Color coding is the assignment of color
to a number, letter or particular item that shows meaning. In filing,
we assign a color for each number 0 through 9, and a color for each
letter A through Z to aid in filing and retrieval of all types of hard
copy. By putting these colors (letters, numbers and designators) in a
particular position on a file folder, file pocket, etc., a color/block
pattern is formed. When these patterns of color are broken, a
misfile has occurred.
Most files are filed in one of the
demonstrated examples, you can easily adapt your file situation to
color coding. |
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Alphabetical Filing |
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 | Easy to maintain without requiring a
cross reference file. |
| Alphabetical breakdown of initial with
color can direct you to the proper file area and help eliminate
misfiles. |
| Filing of common names is accomplished
by coding the first two letters of the last name.
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| In larger alphabetical files, the
additional coding of the first name initial will further break up
the large name groupings. |
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Alpha-numeric
Filing |
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| Filing letters and numbers in a format
that suits the file situation.
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| When filing alpha-numeric files, a
decision must be made as to whether the number or the letter is more
important for locating or segregating the file.
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| Alpha-numeric files need not be
complicated; numbers or letters used in alpha-numeric file can give
added dimension for presorting, filing, and retrieval.
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Special
Color Coding |
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Straight
Numeric Filing |
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| Filing of numbered documents in a
numerical sequence order starting from the first number and
proceeding to the highest numbered file.
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| Advantages
1. No training of personnel
2. Ease of retiring old files
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Terminal
Digit Filing |
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| Filing all files ending in the same
last two digits in one section, forming 100 distinct file groups (00
through 99). |
| Major advantage is that the file grows
equally in 100 places and reduces itself in 100 places with the
retirement of older files.
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| Most commonly used by in large file
areas: hospitals, insurance companies, government, banking, etc...
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We can place fasteners in the following positions at
your request, as well as custom printing and custom chart inserts
for any folder.
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Special Made (SP) Products are items that are custom
manufactured to your specifications. These include operations such as
numbering, punching, special die cutting and custom printing. We can provide
products in special sizes and constructions to solve filing requirements
that are unique to your application.
Folders can be numbered with straight numeric or terminal
digit indexing in a variety of formats. Prelabeled folders are also
available using your indexing method, whether numeric, alphabetic or a
combination of both. Bar code labels and preprinted subject headings are
also available on a special order basis.
Ordering SP Products
SP merchandise is not carried in stock and is manufactured as orders are
received. SP items are not subject to return and minimum quantities are
required for some orders. Production operations for SP merchandise require
that up to 10% over or under quantities ordered must be accepted.
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We specialize in file conversions, custom
printing, and factory installed fasteners.
Contact us for samples or pricing information!
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